A must-have for first-time exhibitors! A complete guide to the 137th Canton Fair: invitation and booth techniques/follow-up email templates

1. Exhibition preparation: details determine success or failure

1. Booth reservation and layout

   • Offline booths: select the corresponding exhibition period according to the exhibit category (Phase 1 industrial/electronics, Phase 2 consumer products, Phase 3 textile/medical, etc.), and give priority to the main channel position.

   • Booth design: highlight the brand logo, use highly saturated colors (red/blue/yellow are recommended), and set up interactive areas (such as product experience, VR display).

   • Sample preparation: Bring 3 types of products - traffic-generating products (low-price attraction), profit products (main promotion), and image products (high-end display), and prepare 100 English product cards (including specifications, MOQ, and FOB price).

2. Customer invitation list

   • Category management: Category A customers (already cooperating), Category B customers (clear intention), Category C customers (potential demand), reach out through three channels: email + WhatsApp + LinkedIn.

   • Speech template:

     "Dear [Customer Name],
     The 137th Canton Fair will open on April 15th. We will display the 2025 new [products] at [booth number] (with 3 major upgrade points: ①...②...③...).
     Make an appointment to visit and receive an exclusive sample package (limited to the first 20 people). Click to view the electronic catalog: [link]"

3. Team training

   • Division of labor: receptionist (fluent in English), negotiator (familiar with price terms), intelligence officer (record customer needs).

   • Simulation drill: 3 rounds of role-playing every day, with 20 preset high-frequency questions (such as "Can you accept 60-day LC?", "What is the minimum order quantity?").

2. Actual Practice in Exhibitions: Quickly Target Potential Customers

1. Golden 6-second speech formula

   • Opening: Pain point questions

     “Are you experiencing [industry pain points, such as “Europe’s new energy efficiency regulations lead to rising costs”]? Our [products] can reduce losses by 30% through [solutions].”

   • Product Introduction: FAB Rule

     Feature (parameters): IP68 waterproof
     Advantage: Adapting to the rainy season market
     Benefit: Reduce the after-sales rate of Southeast Asian customers

   • Quotation strategy: Ladder heuristic

     MOQ 500 pieces per unit $8.5，1000件$ 7.9 (emphasis: 5% discount for orders in April)"

2. Efficient collection of customer information

   • Tool: Enterprise WeChat/CRM scan code registration (send USB small gift), required fields:

     Procurement categories, annual procurement volume, current supplier pain points, and decision-maker contact information

   • Potential customer mark: A/B/C written on the corner of the business card (A = follow up on the same day, B = contact within 3 days, C = archive and cultivate)

3. Post-show follow-up: tips on how to convert enquiries into orders

1. 24-hour gold follow-up method

   • Send customized emails before 18:00 on the same day:

     Attached is the on-site group photo + product specifications + 3 sets of solutions tailored to customer needs (such as "Philippines Ocean Freight LCL Solution Designed for You").

   • WhatsApp video call within 3 days:

     Show real factory photos/production lines to strengthen trust endorsement.

2. Strategies for Developing Customers without a Booth

   • Online Exhibition: Upload 360° product videos starting from March 16 and set up automatic reply scripts:

     "Consult and receive the Industry Trend Report + real-time quotation."

   • Offline "guerrilla warfare":

     • Distribute bilingual flyers at the exhibition hall's dining area/shuttle bus stop (Yinyun Exhibition Hall QR code)

     • Participate in the official forum (April 16, cross-border payment theme) and actively exchange business cards

4. Answers to frequently asked questions

1. What should I do if the customer asks me to “compare again”?

   • Talking skills:

     "We fully understand that you need to make multiple evaluations. We provide [free samples + freight to be paid] support for Canton Fair customers. You can make a decision after actual testing."

2. How to deal with price pressure?

   Three-step counterattack:

   • ① Display BSCI certification/carbon footprint report: "Our prices include compliance costs"

   • ② Provide an alternative solution: "If you accept neutral packaging, the unit price can be reduced by 5%"

   • ③ Limited time offer: "Order this week to keep the Canton Fair discount"

3. Should samples be free?

   • Grading strategy:

     • Category A customers: bear all costs

     • Type B customers: "Pay shipping fee and send sample"

     • Category C customers: We recommend purchasing small quantities online (such as Alibaba International Station SKUs)

5. Pitfall Avoidance Guide (Must-Read for Newcomers to Foreign Trade)

1. Extension Taboo

   • Don’t wear high heels (average daily steps 20,000+)

   • Do not eat in the booth (just grab a protein bar/sandwich for a quick fix)

   • Do not sit and chat in a group (actively intercept passing merchants)

2. Data precipitation

   • Review every night: compile customer profiles (such as “60% of inquiries come from RCEP countries”) and adjust the main products for the next day.

   • Establish a Canton Fair exclusive material library: shoot exhibition events and customer testimonials for secondary dissemination on social media.

Conclusion

The essence of the Canton Fair is a "foreign trade arena". Mastering the above strategies can help newcomers break through quickly. Remember: 1 professional booth + 200 accurate invitations + 30 effective negotiations = 80% chance of winning the first order. Start the countdown now!